SharePoint Online Licensing Guide

October 5, 2011  |  No Comments  |  by   |  Blog, News

Office 365 SharePoint Online Licensing Guide

The Office 365 Licensing for SharePoint Online is perhaps the most convoluted element of Office 365. Not only is it important to pay attention to the various products that are available for administrators to work with (Visio, InfoPath, etc.), but you also have to pay attention to which user licenses can interact with these services and in what ways.

When working with SharePoint Designers, there are various different routes you can take to get a specific result. However, the scalability of this end result can be more or less flexible depending upon what processes were used to get there. As a general rule, working off a platform such as InfoPath will be more flexible and scalable, but may cost more upfront as well as require additional licensing costs.

What follows will attempt to shed light on how various features correlate to Office 365 bundles and SharePoint Plans.

Interpreting The Charts Below:

There are 4 types of SharePoint Online access plans. Further, these “plans” will most often not be purchased individually as you tend to save significant coin by bundling the Office 365 products under E, P, or K “family plans”.

In case that wasn’t clear: There are SharePoint Online Plans and then there are Bundling Options called Family Plans (I tend to think the use of the word plan for both categories is a evil plot by Microsoft to confuse us as much as possible).

The following graph shows which “Family Plans” include which types of “SharePoint Online Plans”:

Office 365
(Plan K1 & K2)

Office 365 (Plan E1)

Office 365 (Plan E2)

Office 365 (Plan E3)

Office 365 (Plan E4)

SharePoint Online Kiosk Plan

SharePoint Online (Plan 1)

SharePoint Online (Plan 1)

SharePoint Online (Plan 2)

SharePoint Online (Plan 2)

The next chart compares the four SharePoint Online Plans across all major feature sets.

SharePoint Online Service for Entreprises


Partner Access Plan

(external partners)

SharePoint Online Kiosk 1 and Kiosk 2

SharePoint Online Plan 1

SharePoint Online Plan 2

Can access all team sites by default?

No. External partners can only access the sites they have been invited to by delegated site collection owners.




My Site





Enterprise Features (Access, InfoPath Forms, Excel and Visio Services)

Yes. Can view Microsoft Visio? diagrams, visit Access-based webpages, view embedded Excel graphs and fill in and submit InfoPath forms

Yes. Can view Visio diagrams, visit Access-based webpages, view embedded Excel graphs and fill in and submit InfoPath forms

Yes. Can view Visio diagrams, visit Access-based webpages, view embedded Excel graphs and fill in and submit InfoPath forms

Yes. Can create and view Visio diagrams, build and visit Access-based webpages, build and view embedded Excel graphs and create/publish, fill in and submit InfoPath forms

Office Web Apps

View only.

View only for K1

View and edit for K2

View only for E1

View and edit for E2

View and edit

Adds storage to the company?s overall pooled quota?



Yes. 500MB per user subscription license

Yes. 500MB per user subscription license

Can be an administrator of tenant, site or site collection?





This final chart covers some of the major features of SharePoint Online which weren’t above because they tend to vary less between plans.



Storage (pooled)

10 gigabytes (GB) base customer storage plus 500 megabytes (MB) per enterprise user

Storage per Kiosk Worker

Zero (0). Licensed Kiosk Workers do not bring additional storage allocation.

Storage per external user

Zero (0). Licensed external users do not bring additional storage allocation.

Additional storage (per GB per month); no minimum purchase.


Site collection storage quotas

Up to 100 gigabytes (GB) per site collection

My Site storage allocation (does not count against tenant?s overall storage pool)

500 megabytes (MB) of personal storage per My Site (once provisioned)

Site collections (#) per tenant

Up to 300 (non-My Site site collections)

Total storage per tenant

Up to 5 terabyte (TB) per tenant

File upload limit

250 megabytes (MB) per file

Microsoft Office support

Access 2010, Excel 2010, Outlook 2010, OneNote 2010, PowerPoint 2010

Microsoft SharePoint Designer 2010, Word 2010, SharePoint Workspace 2010

Browser support

Internet Explorer 7 ,Internet Explorer 8

Firefox 3, Safari 3.1.2 on Macintosh OS X 10.5

Mobile device support

Windows Phone 7 (fully supported with upcoming “Mango” update)

Windows Mobile? 6.1 or later

Nokia S60 3.0 or later

Apple iPhone 3.0 or later

Blackberry 4.2 or later

Android 1.5 or later

More questions about Pricing or Licensing? Call: 1-855-IT-BOOST

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